Job Description

• Provide day-to-day administrative support to ensure office efficiency and organization.
• Assist project managers with tracking schedules budgets labor hours and materials.
• Coordinate with vendors and subcontractors for timely project deliveries.
• Monitor and control project expenses identifying areas for cost savings.
• Serve as a liaison between the field vendors and project teams.
• Maintain accurate records and help prepare invoices reports and project documentation.
• Support technology needs by coordinating with the IT subcontractor.
  
  

Requirements

• 35 years of experience in office administration and project coordination
• Proficiency in Microsoft Office (Excel Word PowerPoint)
• Working knowledge of job cost accounting and bookkeeping
• Familiarity with project management or accounting tools like Zoho
• Strong organizational and time management skills
• Excellent communication skills both written and verbal
• Bilingual Spanish and English required
• Detail-oriented and analytical with a solution-focused mindset

Benefits

Competitive salary based on experience plus benefits package including PTO and growth opportunities.

Required Skills:

Fluent in both Spanish and English. Previous experience in project coordination preferably in the US market. Strong understanding of materials and design principles. Proficient in using Zoho One modules for project management. Excellent organizational and time management skills. Ability to work independently and collaborate effectively with team members. Strong communication and interpersonal skills.

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