Real Estate Transaction Coordinator - Administrative Assistant job at Your Home Sold Guaranteed Realty - Nathan Clark Team Smithfield, RI, US

Job Description

Do you thrive in a high-energy real estate environment? Are you the go-to person who keeps everything running smoothly behind the scenes? We’re looking for a driven, detail-oriented Transaction Support Coordinator to help our buyers get into homes faster, while maximizing closings, follow-ups, and unmatched client service. Responsibilities:

Match buyers with homes — both listed and off-market
Call all buyers weekly or based on their timeline
Monitor activity triggers: signed contracts, missed offers, terminations, payment declines, etc.
Ensure showings happen within 72 hours for qualified buyers
Deliver weekly “missed opportunity” recaps and critical mass stats
Confirm that the buyer paperwork is submitted, accurate, and signed in Dotloop
Celebrate client milestones (pending, closing) and send post-closing gifts
Help clients move quickly — set up meetings, review criteria, and verify follow-up systems
Prep agent performance reports and support with PPF meetings

Handle transaction tasks including: • Fire certificates, Appraisals, Inspections, Walkthroughs, Closings, and Water readings Qualifications: You’re a Great Fit If You:

Love staying organized and juggling multiple tasks like a pro
Feel confident talking to clients and building rapport over the phone
Know your way around MLS, Dotloop, CRMs, and Google Workspace
Thrive in a high-performance environment and want to be rewarded for results
Are passionate about helping buyers achieve their dream of homeownership

Apply Today! Join a real estate team that values your impact, rewards your results, and gives you the tools to thrive. About Company: Backed by our "Go Serve Big" mission statement, Your Home Sold Guaranteed Realty strives to be the best place to work, buy, and sell real estate guaranteed.Our "Go Serve Big" mission is a give-back, pay-it-forward approach for our agents and their clients. When you put others first, you will never be second is one of the core values at the company.We look forward to your application since the right people are the defining difference in the success of any company!

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