Job Description

Description

JOB DESCRIPTION:

SAIC is seeking a highly organized and detail-oriented professional to join our team in  Chantilly, VA. We are seeking a highly organized and detail-oriented professional to join our team. In this role, you will be responsible for managing calendars and scheduling for three executive-level officers, tracking and recording key interagency meetings, and maintaining a standardized and efficient office filing system. Your keen judgment will be essential in cross-filing documents for stakeholder access, and you will play a vital role in ensuring all tasks and incoming actions meet deadlines. Additionally, you will organize preparatory packages for high-level meetings, manage interagency visits, facilitate technical support for reliable video teleconferences, and maintain metrics and presentation materials for monthly briefings to the front office. If you thrive in a fast-paced environment and possess exceptional multitasking abilities, we invite you to apply for this exciting opportunity.

Qualifications

REQUIREMENTS AND QALIFICATIONS:

• Must be a US Citizen.
• Active TS/SCI clearance with polygraph required to start and must be maintained.
• Experience supporting a fast-paced customer environment and senior leadership.
• Strong interpersonal skills with the ability to establish professional rapport in a team environment and across organization boundaries.
• Outstanding organizational and time management skills with exceptional attention to detail.
• Skilled using Microsoft products (Word, Excel, and PowerPoint).
• Flexibility and ability to quickly acquire knowledge of the processes used for senior visits, calendar management, minor procurement.
• Comfortable initiating contact with seniors as well as the EAs and/or SAs.
• Management of calendar/scheduling for three executive level officers.
• Track and record all key interagency meetings, as well as customer participation.
• Keep current a standardized, efficient, and responsive office filing system with all key documents to maintain institutional knowledge history to enable the customer to quickly respond to short action timelines.
• Use substantive judgment to cross-file documents in other repositories to enable customer stakeholders to directly access key documents.
• Maintain the deadline tracking system for incoming actions and papers, ensuring on-time completion of taskings.
• Organize and assemble preparatory packages for customer Director and/or Deputy Director participation in high level meeting.
• Manage interagency visits.
• Facilitate technical support to ensure reliable connections between the office and a variety of outside locations via video teleconference and other means for high priority meetings, often on short notice.
• Maintain monthly meeting metrics spreadsheet and PowerPoint slides for monthly presentation to front office.

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